Documents are an important resource. The entire web is founded on the basis of sharing documents and information; the "d" in DECIMAL stands for document; so it should come as no surprise that we have document features in the Decimalware family.

Every organisation produces documents. These can be internal or external and for a myriad of purposes. Decimalware is involved in the entire document lifespan. Documents being moved across the organisation "wall", whether they are posted, emailed, faxed or downloaded can be noted in the Correspondence section for archiving and future retrieval - and the edition that was actually sent or received, not some subsequent version on your servers. By centralising your document store and web enabling it, your entire team can get access to any document in your organisation, simply by having access to an Internet browser.

Documents can be attached to all kinds of information in the application: instructions; locations; news articles; organisations and requests of various kinds. Networks also have their own folder for document sharing, so when coupled with the network privacy settings, documents can be restricted to very fine grained lists of users.

Documents of all sizes (configurable) can be uploaded and shared. Document download and access statistics are also kept.

Advanced functionality coming in 2011 includes check-in / check-out document locking - so your team members can't simultaneously edit a document, versioning and version roll-back, Windows based software for local document manipulation and mobile tools.

Another must in a total quality management system, is being able to accurately and easily file all of your organisation's incoming and outgoing documents. You no longer need the old ring binders, by using Decimalware, we can show you how to move to a virtually paperless office.

Correspondence can form the basis of contracts, orders, instructions - all vital documents for business workflows. The versions of these documents sent or received are also vital, not something that has been saved by a user and later modified, destroying the original integrity of the document. Another good example of the importance of versioning is sharing documents with other consultants: being able to demonstrate a particular point or data item in a document is very helpful in the event of a dispute.

Users achieve this level of control by scanning all correspondence and filing it by instruction, location or entity which allows easy recall and forwarding. Documents are ideally converted to PDF for ultimate portability.

Photos are merely a specific type of document. Photos are typically thought of as a colourful item to share with the public, but they are also a very powerful business ally. Taking photos of worksites, locations that are being inspected, a place at a point in time - these are just some business scenarios that benefit from the old adage of "a picture is worth a thousand words".

Of course Decimalware can also share galleries of photos. There is no limit to the number of photos that can be stored!

We also encourage you to load your full resolution files for archiving purposes. The application automatically scales images for online display or rotates on the fly. If you are storing images for business purposes, you can easily access the full-res files for closer inspection. If you are liaising with media, having the full resolution images handy makes for easy image asset distribution.

Photos can also be tagged to organisations and people. Once tagged, photos will be available on organisation or people's Home Page. You can also enter and search via keyword or on a map.

Photo galleries can be "attached" to networks, organisations, locations and instructions.

For sharing of copyright images, we can also watermark to protect an artists image.

Tracking all of the details of jobs from clients is central tenet of a total quality management framework. Like documents, Decimalware inserts itself in the business workflow and tracks the instruction for its lifetime.

In Decimalware you can track all of the known details about the instruction: job type, client, correspondence, documents, timecost, budget and so on.

Instructions become the primary grouping of all of this information, tracking is all done by storing everything in this virtual job folder. Discovering an instruction can be done via related organisation, location, status and personnel involved amongst other meta data.

Instructions are available in all editions in the Decimalware family. This may seem counter-intuitive, particularly in a sport context, however, large events can well do with the Instruction structure to track all documents, financials and so on.

Many types of organisations need to store and archive information about physical locations. A "location" is the virtual version of a real world place.

Locations are organised in a tree structure so that a primary site can also have sub-locations. 

Each location acts as a "folder" to aggregate and index information like photo galleries, document folders, correspondence and this coupled with search facilities, assist you in safe-keeping your data about which maps to somewhere real world.

Internal team communications rely heavily on electronic messaging. While e-mail is a great way to communicate with your team members, this data is unstructured, difficult to control and is typically archived fairly haphazardly. The Messages module offers a structured approach to messaging between people in the application. This makes them perfect for job notes or other scenarios where you might need to be able to reproduce an archived message.

Message have a number of advanced function: they allow for attachments for sharing documents; they don't require a recipient so they can be used for memos; delivery status is tracked, so if you can see when recipients read your message and they can be attached to locations, instructions and organisations for later discovery.

Communicating work/task requirements between team members gets special treatment in Decimalware.

Work Orders are discrete units of work that can be tasked between team members. As a manager, you can outline the work to be done, describe it in further detail, attach any required documents and submit to the pool or task to a specific employee.

The employee acknowledges the receipt of the work order after reading and understanding the request goes about processing it.

All outstanding work orders are easily reported on, so there is no more "forgetting" to do something. Tasking is easier as managers can see all outstanding work in the pipeline and prioritise or note specific deadlines.

Times and budgets can be set against a work order for reporting and statistical analysis.

Decimalware is a complete business data aggregation application. By completely integrating all major data centres of your organisation into the one application, it provides the application with access to data that can be fed directly into the accounting area.

Decimalware can automatically record employee timecost data: when you write an outgoing email we note this against the instruction; write a message to another employee, again, this micro transaction is recorded - great for service based professional firms.

We leverage the integration in other ways - we can provide an organisation wide view of all of your instructions, your accounts payable, your ordering - it is all there.

The Accounting module, which is currently being expanded, already collects time/cost information for invoicing. The next phases will take this data and allow users to generate invoices and accept online payments. The entire accounting system will be rounded out with the usual accounting functionality: general ledger; accounts receivable; accounts payable; payroll and asset management.

Functionality will be progressively rolled out in late 2010 and early 2011.

Security is applied in a fine grained, group and role based model to give organisations the maximum flexibility in the way the give users access to functionality and data.

Each organisation can nominate an unlimited number of users. Users can be placed into groups that define the basic building blocks of security. Each user can then be fine tuned to add or deny specific roles.

As users interact with the system, many details of that interaction are logged. The logging level is also configurable.

Decimalware is a great resource to store and share your multimedia, news and other information, but some organisations will want to have full control of their own web site, its look and functionality.

This is where our separate web site option can give advanced organisations complete flexibility of their online brand.

You use the Decimalware cloud to maintain your resources and a separate web site hosted by us, but running on DotNetNuke, complete with our custom plug-in modules, to pull your resources from the Decimalware cloud and present them in your own skin.

We still look after the set up, back up and hosting, which leaves you to only worry about the content. Choose from a large array of skins and modules to complete the site.

DotNetNuke has a vast install base with forums, online support, tutorials and books available for purchase. We can also assist with web site design to offer the ultimate custom site.